Communication is the key to everything. No matter what is the purpose or in which industry you work. You communicate, share thoughts and information with clients, colleagues, customers, etc. It can be through several mediums, letter, emails, web copies, social media and so on. However, all that matter is communicating the right message.
While most of us know to write, having a clear, error-free, impactful and grammatical copy surely makes you look professional and convey the right message to the concerned person.
Listed below are some of the common writing mistakes that you can easily avoid with a simple check.
- Misspelled words
One of the most common mistakes, spello errors or misspelled words can be easily corrected with the help of spell-check software available in your word software or online. It is always better to check before you hit the ‘send’ button and make an unprofessional impression.
- Typo and homophones
While software helps you correct the incorrect words, it will not prompt you for writing ‘not’ instead of ‘knot’. Make a thorough copy check for homophones and typos before you send it. It is always advised to get a proofread done.
While using abbreviations, ensure that you stay consistent through. For example, if you use Dr. or DR. as abbreviation for doctor make sure you follow the same trait throughout and don’t juggle between the two.
- Changing of tense
Make sure to maintain the consistency of the tense. Stick to the tense that you choose and continue writing in the same tense.
- Weak qualifiers
It is best to avoid using words like ‘sort of’, ‘kind of’, ‘somewhat’, and ‘pretty much’ as these words dilute the impact of your writing. It is always good to be certain, clear and confident.
- Long sentences
Saying too much in one go is not the right way. Too much of information in a single message is only going to confuse your reader and make him lose the interest. Thus, make sure you write short and simple sentences.
Too much of text is tough to consume. Break the long paragraphs into small chunks and bits. Keep your paragraphs short as it encourages the readers to read.
- Long words
Keep it short and simple. Use simple words that you speak daily. Do not flow in the frenzy of fancy words. Using the thesaurus form of words will only make your writing complex and tough to understand.
While most of the people think being professional means being formal. It is perfectly fine to abbreviate phrases such as do not (don’t) and did not (didn’t). Communicate freely, using the first person.
Give correct pause and apostrophe’s when needed in the sentence. It creates a great impact on your writing and helps get the difference.
Follow these simple tips and save yourself from making unprofessional writing mistakes.